Office Manager BNE

Responsibilities:

• Oversee the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment.

• Manage administrative tasks, such as scheduling appointments, coordinating meetings, and handling correspondence.

• Coordinate travel arrangements and accommodations for staff members as needed.

• Maintain office supplies inventory and place orders when necessary, ensuring adequate stock levels.

• Manage vendor relationships, including negotiating contracts and coordinating services (e.g., cleaning, maintenance).

• Assist in the onboarding process for new employees, including coordinating orientation, setting up workstations, and providing necessary resources.

• Coordinate office events, celebrations, and team-building activities to foster a positive and collaborative work culture.

• Maintain and update employee records, including contact information, time-off requests, and performance evaluations.

• Support HR processes, such as payroll administration, benefits coordination, and maintaining personnel files.

• Manage office budgets and expenses, ensuring accuracy and compliance with financial policies.

• Handle general inquiries from clients, partners, and employees, directing them to the appropriate contacts within the organization.

• Implement and maintain office policies and procedures to optimize efficiency and ensure compliance with regulations.

• Collaborate with other departments to support cross-functional initiatives and projects as needed.

• Uphold confidentiality and handle sensitive information with discretion and professionalism.

Qualifications:

• High school diploma or equivalent; additional certifications in office management or administration are a plus.

• Proven experience as an Office Manager or in a similar administrative role.

• Strong organizational and time management skills, with the ability to prioritize tasks and multitask effectively.

• Excellent communication and interpersonal skills, with a customer service-oriented approach.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.

• Attention to detail and high level of accuracy in performing administrative tasks.

• Strong problem-solving abilities and the initiative to find solutions independently.

• Ability to work autonomously and collaboratively within a team environment.

• Professional demeanor and the ability to interact with individuals at all levels of the organization.

• Familiarity with office equipment and basic IT troubleshooting.

• Previous experience in the cybersecurity industry or related field is a plus.